Annual Prizegiving and AGMSat 22 March, 2025

Near: Cambridge
Level of event: Activity
Type of event: Social

Location Info

• Postcode: CB2 9FN *
• Lat,Lng: 52.17349,0.12260
• Grid Ref:
• Google Map
• Streetmap (OS 50k)
• Bing Map (OS 50k)
• OpenStreetMap

* Postcodes are not very precise in some areas, so don't rely on them for an exact location.

Directions / Parking

The address of the Clay Farm centre is Hobson Square, Trumpington, Cambridge CB2 9FN.

There is limited parking at Clay Farm Centre and in Hobson Square. There is a walking route along the guided bus route from the P&R at Trumpington. The finish of the afternoon sprint races will be a few minutes walk away.

Registration and Start Times

15:00 - Baker room open

15:15 - Drinks and snacks available

15:30 - Prizegiving begins

16:30 - AGM finishes.

AGM

The AGM is open to all members of WAOC. The draft agenda for the meeting can be viewed here.

The minutes from last year's AGM (March 2024) are available here.

If you wish to propose a motion for discussion please contact the Club Secretary: email secretary@WAOC.org.uk

Important Event Information

Safety and Risk: A risk assessment is carried out by the organiser in advance of each event, but participants take part at their own risk and are responsible for their own safety during the event.

Insurance: Our events and activities are registered with British Orientering, and have been risk assessed.  Our event officials have appropriate training for the level of event involved.   This means our events are covered by British Orienteering's public liability insurance.   For insurance purposes, we ask that when you register for an event that you provide full names of anyone who goes out on a course, even if just accompanying a junior or part of a group (these additional names won't be recorded in the results - for example they can just be noted on the back of your registration slip).

Privacy: 

WAOC process entrant information on the basis of legitimate interest to produce competition results, to provide participation and results information to British Orienteering, and we retain details for a period to meet our insurance requirements.  Published results may include (but not limited to) name, any club affiliation, race times and age group. Read our data protection page for further information about how we look after your personal information.

Welfare and Safeguarding:

We want everyone to feel safe and welcome at our events.  As a club, we support and follow British Orienteering’s safeguarding policies,which can be found via the links below:

• Child Safeguarding Policy
• Safeguarding Adults at Risk Policy

We also have our own child welfare policy.  See also our Safeguarding and Welfare page.

Taking Photographs:

In line with the policies of British Orienteering, the organisers of this event request that any person wishing to take photos or videos showing children should register their details with event volunteers before taking any such photos or videos. The event organisers reserve the right to ask people to refrain from taking photos or videos and may, if such warnings are ignored, refer the matter to the police.

Club's use of Images:

We may sometimes publish photographs of event participants in news items or publicity.  At events where we have arranged for photography we will advertise this at the event and in advance in the event details.  

We aim always to obtain the permissions of parent or responsible adult before we publish any picture showing a junior participant as the main focus. Although we cannot guarantee that an event photographer will not take photographs of any given individual, we will do our best to avoid publishing images of individuals who have told us they do not wish to be photographed.

Read our data protection page for further information about our policy on photography and use of images.