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West Anglian Orienteering Club

Annual Prizegiving and AGMSat 14 March, 2026

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Near: Cherry Hinton
Level of event: Activity
Type of event: Social

Location Info

* Postcodes are not very precise in some areas, so don't rely on them for an exact location.

Summary

This year, our annual prizegiving and AGM will be held at the Family Centre, Fisher's Lane, Cherry Hinton, Cambridge CB1 9HR. It will start at 16:30 and you can arrive from 16:00 for tea and coffee. The intention is that those running in the Park-O in Cherry Hinton Hall can come to our meeting after their run, but of course you don't have to take part in that event to attend our prizegiving and AGM.

All members are welcome to attend.

Directions / Parking

The Cherry Hinton Family Centre is approx a mile from the Cherry Hinton Hall Park (15min walk).

Course Information

If you want to take part in the Park-O earlier in the afternoon (1pm - 3pm), see details here.

Otherwise there are street MapRuns from the Cherry Hinton Road/High Street Junction (which is on the way to the family centre):

https://maprun.uk/event.php/2398

There are also courses within the park that are suitable for juniors, plus a cool bearings exercise (you will need a compass with degree markings!):

https://maprun.uk/event.php/1558

AGM

The AGM is open to all members of WAOC. The agenda for the meeting is:

  1. Welcome and apologies for absence
  2. Approval of Minutes from AGM 2025
  3. Prize giving
  4. Chairman’s report
  5. Captain’s report
  6. Acceptance of accounts
  7. Election of officers
  8. Other vacancies
  9. Proposal to amend the constitution - see below
  10. Any other business

The minutes from last year's AGM (March 2025) are available here.

If you wish to propose a motion for discussion please contact the Club Secretary: email secretary@WAOC.org.uk.

Amendments to the constitution

The committtee is proposing a motion to amend the club constitution to bring it into line with BO requirements, and current realities (for example the existing constitution insistssome payments must be by cheque, which is no longer realistic). At the same time we have taken the chance to make the format more consistent and remove some inconsistencies around how the committee and its officers are described.

A copy of the proposed new constitution is here.

A copy of our existing constitution is here.

A document highlighting the key changes is here (for clarity, this does not include changes of formatting etc).


Important Event Information

Safety and Risk: A risk assessment is carried out by the organiser in advance of each event, but participants take part at their own risk and are responsible for their own safety during the event.

Insurance: Our events and activities are registered with British Orientering, and have been risk assessed.  Our event officials have appropriate training for the level of event involved.   This means our events are covered by British Orienteering's public liability insurance.   For insurance purposes, we ask that when you register for an event that you provide full names of anyone who goes out on a course, even if just accompanying a junior or part of a group (these additional names won't be recorded in the results - for example they can just be noted on the back of your registration slip).

Please note: By entering an event, you acknowledge that you are taking part at your own risk.  From 1st January 2026 onwards, participants who are not members of British Orienteering are not covered by British Orienteering’s public liability insurance.  If you are not a member of British Orienteering and were to, for example, accidentally injure a member of the public or damage property during the event, you would not be covered.

Privacy: 

WAOC process entrant information on the basis of legitimate interest to produce competition results, to provide participation and results information to British Orienteering, and we retain details for a period to meet our insurance requirements.  Published results may include (but not limited to) name, any club affiliation, race times and age group. Read our data protection page for further information about how we look after your personal information.

Welfare and Safeguarding:

We want everyone to feel safe and welcome at our events.  

If you would like special assistance, such as a quiet start or other request, please do let us know. Ideally by contacting the organiser in advance, otherwise ask on the day and we will help if we can.

As a club, we support and follow British Orienteering’s safeguarding policies,which can be found via the links below:

We also have our own child welfare policy.  See also our Safeguarding and Welfare page.



Taking Photographs:

In line with the policies of British Orienteering, the organisers of this event request that any person wishing to take photos or videos showing children should register their details with event volunteers before taking any such photos or videos. The event organisers reserve the right to ask people to refrain from taking photos or videos and may, if such warnings are ignored, refer the matter to the police.

Club's use of Images:

We may sometimes publish photographs of event participants in news items or publicity.  At events where we have arranged for photography we will advertise this at the event and in advance in the event details.  

We aim always to obtain the permissions of parent or responsible adult before we publish any picture showing a junior participant as the main focus. Although we cannot guarantee that an event photographer will not take photographs of any given individual, we will do our best to avoid publishing images of individuals who have told us they do not wish to be photographed.

Read our data protection page for further information about our policy on photography and use of images.